10-04-2013 BPU RPT 04 - Laserfiche WebLink

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W A T E R E N E R G Y L F F 3W& RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: October 4, 2013 ITEM NO: 4 SUBJECT: PURCHASE OF NEW WATER UTILITY SERVICE VEHICLE IN ACCORDANCE WITH PURCHASING RESOLUTION 22576, SECTION 201 (G) ISSUE: The item for Board of Public Utilities consideration is approval of the purchase of one replacement Water Utility valve turning truck for the Water Field Division operations unit in accordance with Purchasing Resolution 22576, Section 201 (g). RECOMMENDATION: That the Board of Public Utilities authorize the expenditure of $166,248 to purchase one replacement Water Utility valve turning truck for the Water Field Division in accordance with Purchasing Resolution 22576, Section 201 (g). BACKGROUND: Water Field valve turning truck E-328 was purchased in 2002 and has been a primary support vehicle used by Water Field valve crews. After 11 years of daily service, this vehicle has reached the end of its service life, resulting in increasingly frequent breakdowns and higher than normal maintenance and repair costs. This vehicle is also powered by diesel fuel which requires the California Air Resources Board (CARB) emissions equipment to be "burned" off multiple times per day. This process renders the vehicle inoperative for an hour during the burn period. Valve turning trucks are critical response vehicles during emergency situations. This vehicle needs to be replaced. Purchasing Resolution 22576, Section 201 (g), states that when goods or services can be procured from a contractor who offers the same or better price, terms and conditions as the contractor previously offered as the lowest responsible bidder under competitive procurement or negotiations conducted by the City or another public agency, provided that, in the opinion of the Manager, it is in the best interests of the City to do so. Fritts Ford has agreed to maintain the same price, terms and conditions for the valve turning truck as was previously purchased through a competitive bid; Bid No. 7112 which the RPU Board awarded on March 1, 2013. FISCAL IMPACT: The total expenditure for this piece of equipment is $166,248. Sufficient funds are available in the Water Automotive Equipment Fund, Account No. 6205000-462100. Prepared by: Todd L. Jorgenson, Public Utilities Interim Assistant General Manager/Water Approved by: Stephen H. Badgett, Interim Public Utilities General Manager Approved by: Belinda J. Graham, Assistant City Manager Approved as to form: Gregory P. Priamos, City Attorney Concurs with: Art Torres, Purchasing Services Manager