09-20-2013 BPU RPT 08 - Laserfiche WebLink

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W A T E R E N E R G Y L I F E RIVERSIDE PUBLIC UTILITIES P U B L I C UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: September 20, 2013 ITEM NO: 8 SUBJECT: RIVERSIDE CANAL EMERGENCY REPAIRS—WORK ORDER NO. 1405433 ISSUE: The item for Board of Public Utilities consideration is approval of the capital expenditure in the amount of $80,000 to construct the Riverside Canal Emergency Repairs Project. RECOMMENDATIONS: That the Board of Public Utilities- 1. Approve the capital expenditure of $80,000 for Work Order No. 1405433, which includes all construction, change order contingencies, construction management, inspection and geotechnical testing for the Riverside Canal Emergency Channel Repairs Project; and 2. Approve a contract for the Riverside Canal Emergency Repairs with Southwest V-Ditch, of Riverside, California, in the amount of$61,490.00. BACKGROUND: A 200-year storm affected the Downtown Riverside area on Thursday, August 29, 2013. The heavy rainfall coupled with debris from high winds resulted in clogged trash racks and flood damage to the canal walls. After staff performed an initial assessment of the damage, the Purchasing Services Manager authorized an Emergency Purchase Order to Southwest V-Ditch, Inc. (Southwest V-Ditch) in the amount of $46,090 to repair three stretches of the Riverside Canal near Spruce Street and La Cadena Drive (70 feet), at Central Avenue (108 feet) and near the intersection of Pachappa Drive and Sunnyside Drive (50 feet). After the canal was drained, staff identified an additional segment needing repair between Arlington and Central Avenues. This additional work involved the removal and replacement of an additional 140 feet of concrete channel sidewall slope. The Purchasing Services Manager authorized a change order of $15,400 to Southwest V-Ditch's Purchase Order for a total cost of $61,490. Charter section 1202(b) provides that such emergency expenditures are authorized, without Board approval, if there is an urgent necessity to preserve life, health or property as determined by the Public Utilities General Manager. The Charter also requires that as soon as practicable thereafter, Board approval shall be sought for such emergency expenditure. In addition to the repair work done by Southwest V-Ditch, staff is seeking authorization of $7,000 for contingencies to the work, and $11,510 for geotechnical testing, construction management and inspection for a total capital expenditure of$80,000 for Work Order No. 1405433. FISCAL IMPACT: The total project cost is estimated at $80,000 and summarized as shown on the table below: