09-06-2013 BPU RPT 05 - Laserfiche WebLink

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W A T E R E N E R G Y l I F E. RIVERSIDE PUBLIC UTILITIES WI& Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: September 6, 2013 ITEM NO: 5 SUBJECT: REJECTION OF BIDS FOR THE LINDEN RESERVOIR ROOF REPLACEMENT PROJECT, BID NO. 7123 ISSUE: The item for Board of Public Utilities consideration is approval to reject all bids for the Linden Reservoir Roof Replacement Project, Bid No. 7123. RECOMMENDATION: That the Board of Public Utilities reject all bids for the Linden Reservoir Roof Replacement Project, Bid No. 7123, as non-responsive. BACKGROUND: The Riverside Public Utilities Department (RPU) owns and operates an existing 16 million gallon (MG) water storage facility known as Linden Reservoir (Linden) located adjacent to the recently rebuilt Evans Reservoir. These reservoirs are operated together and are a major source of water supply for the City. The Linden-Evans reservoir complex is located at the southeast corner of Linden Street and Cranford Avenue (Attachment 1). Linden was originally constructed in 1927 and is made of an earth embankment lined with concrete. It has undergone several rehabilitations over the years, including an overhaul of the concrete lining in the early 1980s. In 2009, AECOM conducted a condition assessment of Linden's roof. Their report recommended that the roof, built in the 1950s, be rebuilt or replaced with a roof meeting current seismic codes. On May 4, 2012, the Board of Public Utilities approved a Professional Services Agreement with URS Corporation dba URS Corporation Americas (URS Corporation) in a not-to-exceed amount of $765,000 for engineering design and construction management services for the Linden Reservoir Roof Replacement Project. URS completed its work and construction bids were solicited. The roof replacement work would generally entail demolition of the Linden's existing steel roof and reinforced concrete support columns and replacing them with a corrosion resistant aluminum roof system supported by stainless steel columns and new concrete footings. Linden's existing concrete perimeter wall will also be strengthened to meet current seismic requirements. The work will also include miscellaneous electrical, architectural and landscaping enhancements. The construction project was bid on June 13, 2013 with responses due on July 16, 2013. Two bids were received. Both bids were determined to be non-responsive. Under the terms of the bid request, the contractors were required to self-perform at least 50% of the work, irrespective of specialty items. The lowest bid was submitted by Spiess Construction Co., Inc; however, they did not meet the self- performance requirements. The bid by Toby B. Hayward, Inc. failed to list their subcontractors as required by the project specifications, and Toby B. Hayward subsequently indicated that they had failed to list their subcontractors.. Thus, neither bid was responsive. Staff intends to re-advertise the project as soon as practical and will return to the Board of Public Utilities for contract award.