08-02-2013 BPU RPT 10 - Laserfiche WebLink

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W A T E R E N E R G Y RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: August 2, 2013 ITEM NO: 10 SUBJECT: APPROVE AGREEMENT WITH UTILIQUEST LLC FOR UNDERGROUND LOCATING SERVICES ISSUE: The item for Board of Public Utilities consideration is approval of a Profession Consultant Service Agreement with Utiliquest L.L.C. for Underground Locating Services. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the expenditure of$150,376 for underground locating services to Utiliquest L.L.C.; and 2. Recommend that the City Council approve the Professional Consultant Services Agreement with Utiliquest L.L.C. for underground locating services. BACKGROUND: Underground locating is a vital function of Riverside Public Utilities (RPU) to maintain safety and reliability of the water and electric systems and is required by Government Code Section 4216. Parties planning to excavate are required by law to notify the California One Call 811 system, which in turn informs potentially affected utilities. Each utility must respond by physically marking the location of their facilities in the field. Utiliquest L.L.C. has been competently providing this service for RPU since 2001. To ensure the best possible services and the best possible price, the City issued a formal Request for Proposals for these services in April 2013. In May 2013, the proposal evaluation team, consisting of staff from RPU and the Public Works and Finance Departments, selected Utiliquest L.L.C. as the successful proposer based on their industry experience, lowest cost and excellent past performance. The team negotiated a favorable agreement with Utiliquest L.L.C. to perform underground locating services for Electric, Water, Sewer Force Main and an option for Traffic Signals. RPU's portion of the cost of underground locating services is calculated to be $150,376, with the remainder of the contract amount to be funded by the Public Works Department. The term of the Agreement is from July 1, 2013 through June 30, 2016, unless terminated earlier. The term may be extended by mutual consent of the parties for an additional two-year period. FISCAL IMPACT: The total contract is a not-to-exceed amount of$613,397. Sufficient funds in the amount of$150,376 are available in the Professional Services Account Nos. 6105000-421000 and 6205000-421000 for Electric and Water. The remaining funds are provided through the Public Works Department budget for costs associated with Force Sewer Main and Traffic Signals. Future costs will be included as part of the annual budget process.