06-21-2013 BPU RPT 11 - Laserfiche WebLink

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W A T E R E k RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: June 21, 2013 ITEM NO: 11 SUBJECT: ANNUAL PURCHASE ORDER REQUIREMENTS FOR FISCAL YEAR 2013-14 ISSUE: The item for Board of Public Utilities consideration is approval of certain expenditures over $50;000 as required by the City of Riverside Charter. RECOMMENDATION: That the Board of Public Utilities approve the annual purchase order requirements for Fiscal Year 2013- 14 in the estimated amount of$6,819,512, contingent upon final budget adoption by the City Council. BACKGROUND: Annually, Riverside Public Utilities (RPU) prepares purchase requisitions to provide for goods and services during the fiscal year. The City's Purchasing Division selects vendors via a competitive bid process. The competitive bid process may be waived for various reasons, including availability only from a sole source, "piggybacking" off of another governmental contract, when it is in the best interests of the City to do so, or for other reasons as set forth in the City's purchasing rules. Board approval is requested for the Fiscal Year 2013-14 annual purchase order requirements. The vendors listed below were selected for Fiscal Year 2012-13 through the competitive bid process. They may or may not be selected for Fiscal Year 2013-14. Bids will be evaluated and awarded through the City based on the lowest responsive and responsible bid. If the vendors are not the successful bidder, the bid award will be brought back for individual action by the Board. 2012-2013 Estimated Description Current Vendors Amount Water Meters Inland Water Works Supply Co. $ 61,000 Various asphalt materials Matich Corporation $ 190,000 Provide 3/8" cold mix Vulcan Materials Company $ 80,000 Landscape maintenance Mariposa Landscapes Inc. $ 232:654 Provide crushed rock and fill/plaster sand Chandler Aggregates $ 75,000 Class II Base Engelauf Construction $ 122,000 Weed abatement services Scott Tractor Services $ 113,508 Purchase of transformers CG Power Systems $ 83,725 Purchase of transformers Central Moloney Inc. $ 663,000