06-21-2013 BPU RPT 06 - Laserfiche WebLink

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. ENE R G V RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: June 21, 2013 ITEM NO: 6 SUBJECT: REJECTION OF BIDS FOR THE WOOD STREETS STREET LIGHT PROJECT PHASE ONE, BID NO. 7134 ISSUE: The item for Board of Public Utilities consideration is rejection of all bids received for the Wood Streets Street Light Project— Phase I, Bid No. 7134. RECOMMENDATION: That the Board of Public Utilities reject all bids received for the Wood Streets Street Light Project, Bid No. 7134. BACKGROUND: There are approximately 1,315 historical concrete streetlights within the City of Riverside located in the Downtown area, Wood Streets and the Eastside. The existing streetlight system is over 90 years old and requires constant maintenance. Additionally, the age of the system presents safety concerns. In 2008, Riverside Public Utilities (RPU) began working with various street light manufacturers to create a replica of the original historic concrete standard with an acorn style luminaire. Work Order Nos. 0809101 and 0809099 were created to account for the design and construction phases of this project. Two separate work orders was the required protocol at the time. Since then we have migrated to a one work order business process accommodating both design and construction. In October 2011, a replica concrete standard with luminaire was provided for consideration. This replica and fixture was similar to the original specifications with some minor modifications. These modifications include a footing in lieu of direct buried installation and LED lamps in lieu of incandescent bulbs to meet today's roadway lighting requirements. In the beginning of 2012, RPU began a public outreach effort to inform Riverside residents and organizations such as The Grand Neighborhood Alliance, Historical Wood Street Association and Neighbors of the Wood Streets (NOW) about the propose street lighting project. After receiving approval from the neighborhood groups and residents, the Cultural Heritage Board approved the replacement of the existing deteriorating concrete standards with the replica standard and LED Luminaire. The first phase of the replacement project will include the Wood Streets, southerly of Magnolia Avenue to Olivewood Avenue between Ramona Drive and Jurupa Avenue (Attachment 1). This is one of the first areas of the city with historical significance and contains ample dilapidated facilities. The request for additional change order authority by the General Manager up to 25% is due to the age of the facilities that the contractor will be in contact with, making the possibility for additional change orders more prevalent. RPU will be partnering with the City of Riverside Museum Department to obtain and display a few of these vintage facilities at the Riverside Museum. Likewise, RPU will be partnering with Wood Street residences to potentially donate a few of these facilities to residents that have shown interest in acquiring them.