06-21-2013 BPU RPT 05 - Laserfiche WebLink

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W A T E R E N E R G Y i I E RIVERSIDE PUBLIC UTILITIES 4 Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: June 21, 2013 ITEM NO: 5 SUBJECT: PURCHASE OF TWO NEW UTILITY BED TRUCKS ISSUE: The item for Board of Public Utilities consideration is approval to award the purchase of two Ford F350 utility bed trucks. RECOMMENDATION:. That the Board of Public Utilities authorize the expenditure of $82,884.26 and award a purchase order to Raceway Ford, of Riverside, California, for two Ford F350 Extended Cab, Dual Rear Wheel, Utility Bed Trucks. BACKGROUND: Two additional Electric Division field crews were added to the Fiscal Year 2011/12 budget. Now that the staff is in place, the accompanying vehicles and equipment must be purchased. The Finance Department Purchasing Division posted Bid No. 7157 for the purchase of two Ford F350 Extended Cab, Dual Rear Wheel, Utility Bed Trucks on April 25, 2013. On May 14, 2013, two bids were received. The specified vehicles are equipped with lower emission E85 flex fueled /gasoline powered engines, meeting SCAQMD Rule 1191 and 1196 requirements. The bids were as follows: Company Name City and State Bid Raceway Ford Riverside, CA $82,884,26 Fritts Ford Riverside, CA $83,174.48 Raceway Ford was the lowest responsive bidder at $82,884.26, including sales tax and fees, with no exceptions. FISCAL IMPACT: The total cost to purchase the two utility vehicles is $82,884.26. Sufficient funds are available in the Electric Field Automotive Equipment Fund Account No. 6105000-462100. Prepared by: Stephen H. Badgett, Public Utilities Deputy General Manager— Energy Delivery Approved by: David H. Wright, Public Utilities General Manager Approved by: Belinda J. Graham, Assistant City Manager Concurs with: Art Torres, Purchasing Services Manager Certifies availability of funds: Laura Chavez-Nomura Public Utilities Assistant General Manager Finance/Administration