06-07-2013 BPU RPT 08 - Laserfiche WebLink

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W A T E R I E N E R G Y I L I F E _?�l RIVERSIDE PUBLIC UTILITIES 191& Board Memorandum P U B L I C U T I L I I 1 L S BOARD OF PUBLIC UTILITIES DATE: June 7, 2013 ITEM NO: 8 SUBJECT: PROFESSIONAL CONSULTANT SERVICES PANEL FOR PUBLIC UTILITIES CAPITAL IMPROVEMENT PROJECTS ISSUE: The item for Board of Public Utilities consideration is approval of a First Amendment for a three-year extension of the Professional Consultant Services Panel for Water and Electrical capital improvement projects. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the First Amendment to the Master Agreement for Professional Consultant Services for Various Public Utilities Capital Improvement Projects, extending the term to April 2, 2016; 2. Authorize the City Manager, or his designee, to execute the First Amendment to the Master Agreement for Professional Consultant Services for Various Public Utilities Capital Improvement Projects with the entities referenced herein; and 3. Authorize the City Manager, or his designee, to terminate such Master Agreements, by mutual consent. BACKGROUND: In June 2009, the Board of Public Utilities (Board) approved the establishment of the professional consulting services panel for water and electrical capital improvement projects, followed by subsequent Board approvals for augmenting the number of qualified consultants to the panel. In March 2010, the Board approved a Master Agreement with the consultants in the panel for a period of three years elapsing in April 2, 2013. The pool of professional services in the master agreement include planning and design, manpower assistance, construction management and inspection, and geotechnical. Each agreement had a limit of $750,000 as an aggregate total for all services rendered during the previously approved three-year term. The amendment renews the term of the master agreement for an additional three years concluding in April 2, 2016, with the same provisions of the master agreement. Staff further recommends that if a consultant requests to be removed from the panel, that the City Manager be authorized to enter into a termination agreement. The use of the Consultant Panel in the first three years of the term was limited to a handful number of projects and that trend will likely continue over the next term. Selection of consultants for future projects will be based on qualifications by consultant and responses to a formal Request for Proposal process. The Riverside Public Utilities Board will continue to approve the expenditure for such projects.