06-07-2013 BPU RPT 07 - Laserfiche WebLink

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W A T E R I E N E R G Y I L I F E M " RIVERSIDE PUBLIC UTILITIES III& Board Memorandum P U B L I C U T I l T T I F S BOARD OF PUBLIC UTILITIES DATE: June 7, 2013 ITEM NO: 7 SUBJECT: APPROVAL OF CONSULTANT PANEL FOR ENERGY DELIVERY ENGINEERING SERVICES ISSUE: The item for Board of Public Utilities approval is requested to establish a new Professional Consultant Panel for Public Utilities Energy Delivery Engineering projects. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the Consultant Panel Master Agreement for Professional Services for various Public Utilities Capital projects with a compensation limit capped at $2,000,000 per consultant over the three-year contract term; 2. Authorize the City Manager, or his designee, to approve Master Agreements with each qualified consultant, in substantially the same form as attached to this report; and 3. Authorize the City Manager, or his designee, to terminate, upon mutual consent, any Master Agreements. BACKGROUND: On April 15, 2003, the City Council approved an Engineering Consultant Panel for Energy Delivery Engineering Services. On August 20, 2010, the Board of Public Utilities expanded the panel to 19 panelists with a compensation limit capped at $2,000,000 for a three-year term. The agreements are set to expire on June 30, 2013. The Consultant Panel provides a ready list of expertise to draw upon for projects that require professional services. When outside services are needed, engineering staff requests proposals from the consultants that are qualified to provide the services needed. Staff awards work based on proposals submitted and evaluates the consultant's understanding of the scope of work, assigned personnel and their current work load, and costs to perform the work. A Supplemental Agreement to the Master Agreement is then executed by both parties and the work is performed. Request for Proposals No. 1371 (RFP 1371) was listed on ActiveBidder.com and electronically sent to all current panelists on January 9, 2013. Thirty proposals were received by the RFP close date of February 28, 2013. Energy Delivery Engineering (EDE) staff reviewed each proposal based on criteria listed in the RFP. Each consultant could choose to qualify for any of the 18 disciplines identified in the RFP. The disciplines identified in the RFP included design services for transmission, distribution, communications, substations, SCADA, architectural, civil, mechanical, structural, wireless communication, fiber optic, power generation, and street lighting. Additional disciplines included CEQA work, system operations, system maintenance, geotechnical, and construction project management functions. EDE staff is recommending that Master Agreements be executed with the 30 firms (Attachment 1), and that other firms be added or removed on an as-needed basis.