06-07-2013 BPU RPT 06 - Laserfiche WebLink

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W A T E R E N E R G Y L r ,. OW& RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: June 7, 2013 ITEM NO: 6 SUBJECT: ENVIRONMENTAL LABORATORY FOR CHEMICAL AND BACTERIOLOGICAL ANALYSIS OF WATER SAMPLES AGREEMENT ISSUE: The item for Board of Public Utilities consideration is approval of a three-year agreement, with two one- year extensions, with Eurofins Eaton Analytical (Eurofins) Laboratories for chemical and bacteriological analysis of water samples. RECOMMENDATIONS: That the Board of Public Utilities: 1. Award a three-year agreement, with two one-year extensions, to Eurofins Laboratories, of Monrovia, California, at an annual cost of$600,000: and 2. Authorize the City Manager, or his designee, to execute the additional one-year extensions, if necessary. BACKGROUND: The Federal Safe Drinking Water Act and the California Code of Regulations require monitoring and testing bacteriological quality and other constituents of drinking water. The Riverside Public Utilities (RPU) Department collects and analyzes approximately 17,000 water quality samples each year. Due to the high volume and complexity of the testing, RPU hires an outside consultant to complete the laboratory work associated with this compliance. In 2010, the Board of Public Utilities awarded a three- year contract to Eurofins Laboratories which expires on June 30, 2013. To meet the requirements for RPU's laboratory testing, staff developed a Request for Proposals (RFP) which was sent out to applicable companies, as well as posted on the City's website. On April 11, 2013, two proposals were received. The Proposals were evaluated based on the following criteria: • Laboratory qualification in performing potable water analyses according to EPA prescribed methods and Unregulated Contaminant Monitoring Rule 3 regulation (UCMR 3). Laboratory needs to be approved by EPA to test for all UCMR 3 methods. • Technical analysts and support personnel proposed for the Contract. • Technical approach to address RPU's laboratory services and data management needs. • Local presence • Pricing based on an estimated 7,800 "routine" tests. • Communication process and ability to provide "on-demand" access to test results.