06-07-2013 BPU RPT 02 - Laserfiche WebLink

Home

W A T E R I E N E R G Y I L I F E _?�l RIVERSIDE PUBLIC UTILITIES 191& Board Memorandum P U B L I C U T I L I I 1 L S BOARD OF PUBLIC UTILITIES DATE: June 7, 2013 ITEM NO: 2 SUBJECT: AUTHORIZATION TO REMOVE PANEL MEMBERS FROM THE MASTER AGREEMENT FOR THE CONTRACTORS' PANEL FOR ENERGY DELIVERY WORK ISSUE: The item for Board of Public Utilities consideration is approval to terminate Master Agreements with contractors on the Energy Delivery's Contractor's Panel at the contractors' request. RECOMMENDATION: That the Board of Public Utilities authorize the City Manager, or his designee, to terminate Master Agreement with contractors from the Contractors' Panel for Energy Delivery Construction Work when the contractor voluntarily requests removal from that contractor's panel. BACKGROUND: The Energy Delivery Contractor's Panel was first established in 1999, to streamline the bidding process for underground structure work to meet the increasing demand for such work. The firms on the panel are pre-qualified to bid on construction projects under a Master Agreement. The Master Agreement incorporates all contractual requirements including bonding and insurance. Each bid is awarded to the lowest responsive bidder by the City of Riverside's (City) Purchasing Division. Riverside Public Utilities (RPU) only uses the panel for construction projects which are less than $500,000; projects in excess of this amount are bid through the City's formal competitive bidding process. Qualified contractors can join the panel upon request, and execution of the Master Agreement. RPU periodically advertises a Request For Proposals to add additional members to the panel. Section 1109 of the City Charter allows waiver of its formal bidding requirements for projects for construction and/or improvement of any public utility operated by the City, so long as the City Council adopts a resolution by at least five affirmative votes. On March 23, 2004, the City Council adopted such a resolution, authorizing the formation of the current panel. This current Master Agreement was approved by the Riverside City Council, with Public Utilities Board concurrence, on March 23, 2004 and was amended and restated on March 19, 2010 for an additional five years through March 31, 2015. This reauthorization allows the City to add new members to the panel but does not address how panel members may be removed. On March 11, 2013, RPU received a letter from Mr. Sandy Dennis, Corporate Contracts Administrator of Doty Brothers Equipment Company, requesting termination of the agreement to withdraw from the Contractors' Panel. Staff reviewed the work record and determined there are no outstanding disputes with Doty Brothers Equipment Company.