09-05-2014 BPU RPT 13 - Laserfiche WebLink

Home

W A T E R E N E R G Y l I F RIVERSIDE PUBLIC UTILITIES W& Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: September 5, 2014 ITEM NO: 13 SUBJECT: MISSION SQUARE FIFTH FLOOR TENANT IMPROVEMENTS, BID NO. RPU -7266 - WORK ORDER NO. 1415543 ISSUES: The issues for Board of Public Utilities consideration are: 1) award of a contract to U.S. Dash Construction, Inc. in the amount $379,000 for the remodeling of approximately 2,900 square feet of unoccupied leased space on the fifth floor of the Mission Square office facility, Bid No. RPU -7266; 2) authorize the expenditure of $129,033 for furniture including new board room table, training tables, chairs and casework in accordance with Purchasing Resolution No. 22576, Section 201 (g); and 3) approval of the capital expenditure in the amount of $641,337 for Work Order No. 1415543. RECOMMENDATIONS: That the Board of Public Utilities: 1. Award a contract for the construction of the Public Utilities Boardroom Rehabilitation, Bid No. RPU -7266 to the lowest responsive bidder, U.S. Dash Construction, Inc. of Woodland Hills, California, in the amount $379,000; 2. Authorize the expenditure of $129,033 to G/M Business Interiors for furniture including new board room table, training tables, chairs and casework in accordance with Purchasing Resolution No. 22576, Section 201 (g); and 3. Approve the estimated capital expenditure for Work Order No. 1415543 in the amount of $641,337, including a 10% contingency for the remodeling of approximately 2,900 square feet of unoccupied leased space on the fifth floor of the Mission Square office facility. BACKGROUND: At Mission Square office facility, there is 2,900 square feet of un- improved space on the fifth floor adjacent to the Administration offices. Plans are to make improvements to facilitate a meeting place for the Board of Public Utilities and provide space for training and development programs. One such program is the Workforce Development Task Force. The Training Room will provide a dedicated training facility for existing and newly hired employees to further Riverside Public Utilities' (RPU) goals related to workforce development. It will also include a trainer presentation area and the capacity for 15 computer stations. To make full use of the available space and to centralize business within Mission Square, the project also proposes to construct a formal Board of Public Utilities meeting room. Included will be an entrance lobby, an area for public comment, a presentation area, wireless internet, monitors for the audience and staff, auxiliary storage spaces and various supporting audio and video equipment. Since 1991, approximately 70 employees from the RPU Customer Service Division and 311 Call Center have been located in leased space at what is known as the Utility Plaza located at 3460 Orange Street. Utility Plaza is RPU's largest payment center handling approximately 80,000 customer visits per year - This property is owned by the City and lease payments are approximately $400,000 annually. RPU desires to vacate the Utility Plaza to save these lease payments.