06-04-2015 BPU RPT 09 - Laserfiche WebLink

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Wni =H t v t Ri,v i i -- RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: JUNE 4, 2015 ITEM NO: 9 SUBJECT: IVY STREET BRIDGE TEMPORARY BOOSTER STATION PROJECT FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE LANE PROJECT — WORK ORDER N0.1112059 — CHANGE ORDER AUTHORITY OF $117,000 ISSUE: The issue for Board of Public Utilities consideration is approval of a change order to Genesis Construction in an amount of $117,000 for a revised total contract amount of $615,677 to extend the maintenance period of the Ivy Street Bridge Temporary Booster Station Project for the State Route 91 High Occupancy Vehicle (HOV) Lane Project. RECOMMENDATIONS: That the Board of Public Utilities recommend that the City Council: Authorize staff to issue a change order to the construction contract with Hemet Manufacturing dba Genesis Construction (Bid No. 1033- 12 -03) in the amount of $117,000 to extend the maintenance period of the Ivy Street Bridge Temporary Booster Station Project pending completion of the State Route 91 HOV Lane Project (Bid No. 1033- 12 -03); and 2. Adopt a resolution to waive the formal bidding requirements of City Charter Section 1109 for the issuance of the change order. BACKGROUND: The State Route 91 HOV Lane Widening Project (91 Project) is currently under construction by the State of California Department of Transportation ( Caltrans). The Riverside County Transportation Commission (RCTC) is reimbursing Riverside Public Utilities (RPU) for the costs of utility relocations. The 91 Project generally entails widening State Route 91 between Adams Street and Spruce Street to add HOV lanes. As part of this project, the Ivy Street Bridge needed to be demolished and rebuilt to accommodate the additional freeway lanes. The Ivy Street Bridge contained a 10 -inch diameter water pipeline which was a source of water supply for RPU's 1200 Pressure Zone on Pachappa Hill. A second source of water was needed to protect the customers in this area. The City Council approved Utility Agreement (UA) No. 21702 with RCTC on December 7, 2010 to accept reimbursement for costs associated with the freeway widening project. On August 2, 2012 the City awarded to Hemet Manufacturing dba Genesis Construction (Genesis) a contract in the amount of $341,777 via the Water Delivery Contractors Panel to build the Ivy Street Bridge Temporary Booster Station to temporarily supply a second source of water to the 1200 Pressure Zone of Pachappa Hill until the Ivy Street Bridge and the new water pipeline are rebuilt by Caltrans. The contract requires that Genesis maintain the temporary booster station on a month -to -month basis pending completion of the 91 Project. Upon restoration of the pipeline crossing, Genesis must remove the booster station and restore the site. At the time the contract was awarded to Genesis the bridge was expected to be demolished and rebuilt by September 2013.