05/15/2001 RA RPT 03 - Laserfiche WebLink

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, CITY OF RIVERSIDE REDEVELOPMENT AGENCY MEMORANDUM Honorable Mayor & Agency Members Date: Item No.: May 15,2001 3 Subject: Request Authorization to Enter into an Extension to the Annual Professional Services Agreement with Keyser Manton Associates Inc. for Economic Analysis and Development Review Services on an As-Needed Basis for Fiscal Year 2001102 Background Each fiscal year, the Agency is asked to approve various annual consultant contracts, including economic analysis and development review consultants. Consultants are necessary to provide the professional opinions and reviews required by the Community Development Law. These services may also be needed during the development review and analysis stage to assist staff in structuring the development proposals. In all cases, the professional services are driven by the volume and complexity of development projects under consideration and are only utilized on an as-needed basis. Keyser Marston Associates Inc. was selected to provide economic analysis and development review services as a result of an Agency "Request for Proposals" solicitation conducted in May 1999 for fiscal year 1999/2000. The current agreement was approved by the Agency on July 27,1999. Current Issue The current agreement allows the term to be extended for up to three additional twelve-month periods by mutual consent of the parties. This extension would extend the term of the current agreement for a second additional twelve-month period for fiscal year 2001/02 (July 1,2001 through June 30, 2002). The extension also includes increases to the hourly compensation rates. Analysis The Redevelopment Agency has contracted with Keyser Marston Associates Inc. to provide economic analysis and development review services in past years. This firm was responsible for much of the economic and reuse analysis for the University Village Project. In the current fiscal year, 2000/01, Keyser Marston Associates Inc. assisted the Agency with the Landmark/Gateway, GoeskelGoldware Senior Housing, University Village Phase II, Riverside Plaza, Marketplace, and Town Square projects. It is estimated that the annual need for fiscal year 2001102 for these services will not exceed $50,000. The agreement authorizes the Executive Director, or his designee, to approve increases in total compensation by the change order process up to a cumulative 25 percent of the original contract amount. This authorization will avoid delays in projects if the amount of services needed exceeds the original estimate. Any increase exceeding 25 percent of the original contract amount must be made by a written supplemental agreement and approved by the Agency Board. Fiscal Impact Sufficient funds for the agreement for fiscal year 2001102 are budgeted in Redevelopment Professional Services account number 2805000-421000. Alternatives To not approve the extension to the agreement, causing delays in development projects. 3-1