07-18-2014 BPU RPT 07 - Laserfiche WebLink

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The 'item for Board of Public Utilities consideration is rejection of all bids received for the rehabilitation of vacant space at the Mission Square facility for relocation of the Public Utilities Board Room., Bid No. RPU- 7248. RECOMMENDATION: That the Board Of Public Utilities reject as non-responsive all bids for Bid No. RPU-7248 for the rehabilitation of vacant space at the Mission Square facility for relocation of the Public Utilities Board Room, and approve the release of all bid guarantees. BACKGROUND: At a minimum, RPU will occupy the Mission Square facility until September 2022. Additionally, a five-year option to extend the lease to 2027 is included as pail of the current lease agreement. Concurrently, in an efflort to consolidate RPU operations to fully utilize our leased and owned 'Facilities, the Customer Service division and 311 Call Center consisting of approximately 70 employees will be relocated from the Utility Plaza facility (Utility Plaza) to Orange Square, When the move is complete, Utility Plaza will be vacated saving RPU approximately $400,000 in annual lease expense. As part of the Customer Service move to Orange Square, the existing lobby will be remodeled to incorporate payment stations to serve RPU customers. The existing Board Room will be utilized on a regular basis as a meeting facility and conference room for the customer, service and other RPLI divisions. Access to the existing Board Room will also be limited by the design of the new customer service lobby. The rehabilitation of the 2800 square feet site will include an entrance lobby with display casework, a Board table to accommodate 24 paM cipants, a public seating area to accommodate 50 citizens and staff, an area for public comment, a presentation area, wireless internet, televisions for the audience and staff, auxiliary storage spaces, and various supporting AJV equipment,