06-20-2014 BPU RPT 11 - Laserfiche WebLink

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BOARD OF PUBLIC UTILITIES DATE: June 20, 2014 IT NO: 11 SUBJECT: ANNUAL PURCHASE ORDER REQUIREMENTS FOR FISCAL YEAR 2014-15 The item for Board of Public Utilities consideration is approval of certain expenditures over $50,000 as required by the City of Riverside Charter. RECOMMENDATION: That the Board of Public Utilities approve the annual purchase order requirements for Fiscal Year 2014 - 1 in the estimated amount of $9,712,909, contingent upon final budget adoption by the City Council. Annually, Riverside Public Utilities (RPU) prepares purchase requisitions to provide for goods and services during the fiscal year. The City's Purchasing Division selects vendors via a competitive bid process. The competitive bid process may be waived for various reasons, including availability only from 11 a sole source, "piggybacking" off of another governmental contract, when it is in the best interests of the City to do so, or for other reasons as set forth in the City's purchasing rules, Board approval is requested for the Fiscal Year 2014-15 annual purchase order requirements. The vendors listed below were selected for Fiscal Year 20113-14 through the competitive bid process. They may or may not be selected for Fiscal Year 2014-15. Bids w0l be evaluated and awarded through the City based on the lowest responsive and responsible bid. If the vendors are not the successful bidder, the bid award will be brought back for individual action by the Board. 2DeAcEii2fi�Lr Water Meters Various asphalt materials Cold mix Crushed rock and fill/plaster sand Class 11 Base Weed abatement services Transformers Transformers 2013-2014 Estimated Current Vendors Amount Zenner Performance Meters $ 603,347 Matich Corporation $ $ 1 190,000 Vulcan Materials Company $ $ 8 80,000 Chandler Aggregates $ $ 7 75,000 Engel of ConstrUCtion $ $ 1 122,000 Scott Tractor Services $ $ 1 113,962 over Systems $ 90,000 Central Moloney Inc. $ 700,000