05-02-2014 BPU RPT 06 - Laserfiche WebLink

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BOARD OF PUBLIC UTILITIES DATE: May 2, 2014, SUBJECT: AMENDMENT TO AGREEMENT wm KUBRA AMERICA WEST, INC. FOR ELECTRONIC BILL PAYMENT AND PRESENTMENT — PURCHASE ORDER NO, 141466 The items for Board of Public Utilities consideration are : A l) approval oil, a Sixth Amendment to the Agreement with ubra America West Inc. (Kubra); and 2) approval to increase the annual purchase order (PO) No. 141466 from $120,000 to $165,0K RECOMMENDATIONS: That the Board of Public Utilities: Approve the Sixth Amendment to the Agreement with ubra America West Inc.; and 2. Approve an increase to the annual purchase order by $45,000, for a total of $165,000, to cover monthly online fees and other services for the remainder of fiscal year. 2013/14. Kubra America West Inc. is an industry-leading provider of c-ustomer interaction and payment solutions to a wide variety utility and financial service companies across North Arnerica. In AugUst 2005, RPU contracted with Kubra to provide online bill payment and presentment services which provided all RPU customers with the ability to view and pay their utility bills online. Over the last nine years, the services provided by ubra have been extremely effective and well received by RPU customers and the service agreement has been renewed five times since the original commencement date. Staff is requesting Board of Public Utilities approval for the sixth amendment which includes a term of 36 months and revised transaction pricing. Changes to the transaction pricing will be reflected upon go-live of the new CIS system and staff anticipates the overall transaction price to be cost neutral to RPU. FISCAL IMPACT: The total increase to the ubra PO is $45,000. Sufficient funds are available in the Professional Services Account No. 6004009230-42100006, The costs for ubra's services for fiscal year 2014/15 and further years will be included as a part of the annual PO approval process. RIVERSIDE PUBLIC UTILITIES Board Memorandum P U 8 L I C U T 11 L I T I E 5 BOARD OF PUBLIC UTILITIES DATE: May 2, 2014, SUBJECT: AMENDMENT TO AGREEMENT wm KUBRA AMERICA WEST, INC. FOR ELECTRONIC BILL PAYMENT AND PRESENTMENT — PURCHASE ORDER NO, 141466 The items for Board of Public Utilities consideration are : A l) approval oil, a Sixth Amendment to the Agreement with ubra America West Inc. (Kubra); and 2) approval to increase the annual purchase order (PO) No. 141466 from $120,000 to $165,0K RECOMMENDATIONS: That the Board of Public Utilities: Approve the Sixth Amendment to the Agreement with ubra America West Inc.; and 2. Approve an increase to the annual purchase order by $45,000, for a total of $165,000, to cover monthly online fees and other services for the remainder of fiscal year. 2013/14. Kubra America West Inc. is an industry-leading provider of c-ustomer interaction and payment solutions to a wide variety utility and financial service companies across North Arnerica. In AugUst 2005, RPU contracted with Kubra to provide online bill payment and presentment services which provided all RPU customers with the ability to view and pay their utility bills online. Over the last nine years, the services provided by ubra have been extremely effective and well received by RPU customers and the service agreement has been renewed five times since the original commencement date. Staff is requesting Board of Public Utilities approval for the sixth amendment which includes a term of 36 months and revised transaction pricing. Changes to the transaction pricing will be reflected upon go-live of the new CIS system and staff anticipates the overall transaction price to be cost neutral to RPU. FISCAL IMPACT: The total increase to the ubra PO is $45,000. Sufficient funds are available in the Professional Services Account No. 6004009230-42100006, The costs for ubra's services for fiscal year 2014/15 and further years will be included as a part of the annual PO approval process.