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RIVERSIDE PUBLIC UTILITIES Jill,& Board Memorandum BOARD OF PUBLIC UTILITIES DATE: February 21, 2014 ITEM NO: 4 SUBJECT: CONTRACT TERM EXTENSION TO THE PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES MASTER AGREEMENTS WITH ALBERT A. WEBB ASSOCIATES; DUDEK; HELIX ENVIRONMENTAL PLANNING, INC.; ICF JONES & STOKES, INC.; AND RECON ENVIRONMENTAL, INC. ISSUE: The item for the Board of Public Utilities consideration is approval of a no -cost, two -year time extension to five Professional Environmental Consultant Services Master Agreements with Albert A. Webb Associates; Dudek; Helix Environmental Planning, Inc.; ICF Jones & Stokes, Inc.; and Recon Environmental, Inc. through June 30, 2016. RECOMMENDATION: That the Board of Public Utilities approve a no -cost, two -year time extension to five Professional Environmental Consultant Services Master Agreements with Albert A. Webb Associates; Dudek; Helix Environmental Planning, Inc.; ICF Jones & Stokes, Inc.; and Recon Environmental, Inc.. through June 30, 2016. BACKGROUND: In 2012, the Riverside Public Utilities (RPU) Water Division staff issued a Request for Qualifications (RFQ) to environmental consulting firms with experience in preparation of National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) documents and related studies. Statements of Qualifications (SOQs) were reviewed and on June 15, 2012, the Board of Public Utilities awarded Professional Consultant Services Master Agreements to the following: Albert A. Webb Associates (Riverside, CA); Dudek (Riverside, CA); Helix Environmental Planning, Inc. (La Mesa, CA); ICF Jones & Stokes, Inc. (Riverside, CA); and Recon Environmental, Inc. (San Diego, CA) in the amount of $250,000 each. The purpose of these Master Service Agreements was to establish an Environmental Consultants Panel to provide professional environmental consulting services on an as- needed basis to support water facility capital projects for a term of two years - June 1, 2012 to June 30, 2014. Currently, only one Supplemental Agreement in the amount of $24,995 has been awarded to Dudek; no other work has been awarded to the other four Environmental Consultant Service panel members. Each Master Agreement with Albert A. Webb Associates; Dudek; Helix Environmental Planning, Inc.;. ICF Jones & Stokes, Inc.; and Recon Environmental, Inc. has a not - too - exceed contract amount of $250,000 for work to be performed through the end of the contract term. Extension of the term through June 30, 2016, will allow conservation of RPU staff resources and the resources of proposing environmental firms from having to go through the RFQ /SOQ preparation and review, panel interview and contract negotiation process to establish a new panel for another two -year term.