06-06-2014 BPU RPT 06 - Laserfiche WebLink

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The items for Board of Public Utilities consideration are: 1 approval of Change Order No. 1 to Purchase Order No. 143370 with Utility Tree Service Inc. (U"trS) in the amount of $541,000 for tree trimming costs and additional line clearance work; and 21 approval for the Second Amendment to the Agreement with UT S for utility line clearance and vegetation management services in Fiscal Year 2014-15. That the Board of Public Utilities, Approve Change Order No. 'I to Purchase Order No. 143370 with Utility Tree Service, Inc., of Willow Grove, Pennsylvania, in the amount of $5541,000 for tree trimming costs and additional line clearance work; and 2. Approve the Second Arriendment to the Agreement with Utility Tree Service Inc. for utility line clearance and vegetation management services in the amount of $1,753,504, contingent upon final budget adoption by the City Council. Electric utility line clearance and vegetation management is vital to ensure the safety and reliability of the electric systr_-m. On May 2, 2008 and May 217, 2008, the Board of Public Utilities and City Council respectively, approved a five-year agreement with UPS to provide line clearance on each electric circuit at least once a year. On June 21, 2013, the Board of Public Utilities authorized and approved a one-year extension through June 30, 2014 in the amount of $1,753,504. The Public Works Department administers the UT S contract with support from Riverside Public Utilities (RPU). Change Order No. 1 requests additional funding in the amount of $541,000 which covers tree trimming work performed in Fiscal Year 2012/13 ($231,000) and additional work performed in Fiscal Year 2013/14 ($310,000). For Fiscal Year 2012/13, it was brought to RPU's attention that an invoice was never paid; however, staff verified that the work was completed. This action will remedy the oversight. Board authorization is required as the cumulative Change Order amount exceeds 10% of the original purchase order amount as summarized in the following table: - ------ ----z -- - -- - - - -- -- - ------- --- ---------- - Percent Descrip n Amount .." n e _g(iginal p irchase order $1,251,36&55 1 C lsan e order No. 1 43% $541,000,00 ------ — -------- ------ — --- --- i Total $1,792,36&5 143%