11-21-14 BPU RPT 11 - Laserfiche WebLink

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A 0 E k F N E R 6 V L k F L j RIVERSIDE Board Memorandum BOARD OF PUBLIC UTILITIES DATE: NOVEMBER 21, 2014 ITEM NO: 11 SUBJECT: ORANGE SQUARE CUSTOMER SERVICE PAYMENT AND 311 CALL CENTER IMPROVEMENTS ISSUES: The items for Board of Public Utilities consideration are: 1) approval to award Bid No. RPU -7249 to New Dynasty Construction Co. to construct the Customer Service Payment and 311 Call Center (Customer Service Center) at Orange Square; 2) approval to purchase furniture from G/M Business Interiors (GMBI) in accordance with Purchasing Resolution No. 22576, Section 201 (g); 3) approval to award Bid No. 7267 to Presidio Networked Solutions Group, LLC for the Cisco data switch; and 4) approval of Work Order No. 1417454 in the amount of $1,645,936. RECOMMENDATIONS: That the Board of Public Utilities: Reject the bid submitted by Advanced Electronics, Inc. for the construction of the Customer Service Center, Bid No. RPU -7249 as non - responsive; 2. Award a contract for the construction of the Customer Service Center, Bid No. RPU -7249 to the lowest responsive bidder, New Dynasty Construction Company, of Tustin, California, in the amount $806,209, including the base bid of $684,135 and Alternate Bid #1 of $122,074; 3. Authorize the expenditure of $484,655 to G/M Business Interiors for furniture including the adaptive reuse of existing systems furniture and customer service workstations in accordance with Purchasing Resolution No. 22576, Section 201 (g); 4. Reject the bids submitted by Network Hardware Resale and OM Office Supply Inc. for the purchase of the Cisco data switch as non - responsive; 5. Award the purchase of the Cisco data switch, Bid No. 7267 to the lowest responsive bidder, Presidio Networked Solutions Group, LLC, of Newport Beach, California, in the amount of $50,245; and 6. Approve the estimated capital expenditure for Work Order No. 1417454 in the amount of $1,645,936, including a 15% contingency for general construction. BACKGROUND: In June 2012, approximately 200 employees from Engineering, Water Resources, Marketing /Public Benefits and Administration at Orange Square, 3901 Orange Street, moved to Mission Square, at 3750 University Avenue. On December 7, 2012, the previous General Manager, Dave Wright, presented the Riverside Public Utilities (RPU) long -range space plan ( "Plan ") to the Board of Public Utilities. The Plan recommended consolidating downtown locations to create a "campus" for Utility employees between the newly leased Mission Square, Orange Square and City Hall, to provide for optimum deployment of staff