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BOARD OF PUBLIC UTILITIES CITY OF RIVERSIDE GENERAL MANAGER'S REPORT PUBLIC UTILITIES DEPARTMENT ITEM NO. 20 Customer Relations/Finance Committee Meeting MINUTES JANUARY 73,7015 COMMITTEE EMBER PRESENT: STAFF MEMBERS PRESENT: Justin Scott-Coe, Chair Girish Balachandran, Public Utilities General Manager Susan Cash Kevin Milligan, Public Utilities Deputy General Manager/ Ian Davidson Assistant GMIWater Laura Nomura—Assistant GM/Finance Mike Bacich—Assistant GM—Customer Service/Marketing Susan Wilson —Deputy City Attorney Tamra Irwin—Sr. Analyst COMMITTEE MEMBERS ASSENT: Darrell Ament OTHER BOARD MEMBERS PRESENT: VISITORS: David Roberts Jason Hunter Ron Cale Vivian Moreno Dave Austin Committee Chair Scott-Coe called the meeting to order at 11:15 a.m. 1. CITIZEN PARTICIPATION Jason Hunter and Vivian Moreno recommended having the Committee Agenda posted an the City website for consistency purposes. Currently, it was only being posted on the RPU website. We will begin including on the City of Riverside's website with other city meetings, agendas, etc. 2. REVIEW OF BQARD POLICY-ITEM Al -STANDING RULES General Manager Girish Balachandran provided an overview of the proposed changes regarding rules of procedure and order of business relating to oral communications from the audience as recommended by City Council Government Affairs Committee. The proposed changes have not yet been adopted by the full City Council. Following discussion, the Customer RelationslFinance Committee directed staff to bring back this item to the full Public Utilities Board once the City Council adopts the proposed changes. Motion: Susa Cash Second: Justin Scott-Coe Ayes: Scott-Coe, Cash and Davidson 3. REVIEW PROCEDURES RELATING To PLACEMENT OF ITEMS OVER$5001(ON THE CONSENT CALENDAR OF THE BOARD OF PUBLIC UTILITIES Deputy General Manager Milligan provided an overview of the procedures recently used to determine whether items are placed on the consent Calendar(routine vs. strategic). In the past, items were merely placed on the consent calendar based on a dollar threshold. Staff recommended that routine infrastructure items be placed on consent without specific monetary limit. Also, recommending that discussion calendar items focus on matters of policy, strategy and strong public interest. The Board/GM would retain discretion to remove any item from the consent for clarification or discussion. Following discussion, the Customer Relations/Finance Committee directed staff, for the time being, to continue the past policy of a dollar threshold for placement on the Consent Calendar. However,to bring back to the full Public Utilities Board the discussion of this item prior to making further changes. Motion: Cash Second: Davidson Ayes: Scott-Coe, Cash and Davidson