04-02-15 BPU RPT 14 - Laserfiche WebLink

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W A T E R i E N E R G Y I L I F E RIVERSIDE PUBLIC UTILITIES Board Memorandum PUPIIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: APRIL 2, 2015 ITEM NO: 14 SUBJECT: MISSION SQUARE FIFTH FLOOR MULTI-PURPOSE ROOM IMPROVEMENTS - BID NO. RPU-7303 ISSUES: The items for Board of Public Utilities consideration are: 1) approval to award Bid No. RPU-7303 to New Dynasty Construction Co. to construct the Mission Square Fifth Floor Multi-Purpose Room Improvement project; 2) approval to purchase furniture from G/M Business Interiors (GMBI) in accordance with Purchasing Resolution No. 22576, Section 201 (g); and 3) approval of Work Order No. 1415543 in the amount of $630,034. The net cost to the utility will be $205,034 after application of the tenant improvement allowance provided in the current Mission Square lease agreement. RECOMMENDATIONS: That the Board of Public Utilities: 1. Reject the bid from Ultimate Development, Inc. as non-responsive and award a contract for the construction of the Mission Square Fifth Floor Multi-Purpose Room, Bid No. RPU-7303 to the lowest responsive bidder, New Dynasty Construction Co., of Tustin, California, in the amount $393,744; 2. Authorize the expenditure of $117,371 to G/M Business Interiors for furniture including computer training tables, multi-purpose tables, chairs and casework in accordance with Purchasing Resolution No. 22576, Section 201 (g); and 3. Authorize the estimated capital expenditure for Work Order No. 1415543 in the amount of $630,034, including a 10% contingency for general construction. BACKGROUND: In June 2012, approximately 200 Riverside Public Utilities ("RPU") employees from Engineering, Water Resources, Marketing/Public Benefits and Administration moved from Orange Square, 3901 Orange Street, to Mission Square, at 3750 University Avenue. On December 7, 2012, the previous General Manager, Dave Wright, presented the RPU long-range space plan ("Plan") to the Board of Public Utilities. The Plan recommended consolidating downtown locations to create a "campus" for RPU employees between the newly leased Mission Square, Orange Square and City Hall, to provide for optimum deployment of staff and management. The Board and City Council approved the Plan on December 7, 2012 and December 11, 2012, respectively. Under the Plan, the Customer Service Payment and 311 Call Center currently located at Utility Plaza, 3460 Orange Street, would move to Orange Square to utilize the space vacated by the employees who moved to Mission Square. On September 5, 2014, the Board asked staff to provide an update on the Plan and also provide an outline for the utilization and plan for the 2,900 square feet of unoccupied, unimproved space at Mission Square. On October 17, 2014, the General Manager re-reviewed the Plan with the Board for consolidating RPU operations to fully utilize existing leased and owned facilities, including plans for Mission Square.