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. CITY OF RIVERSIDE COUNCIL/AGENCY MEMORANDUM Honorable Mayor & City Council and Redevelopment Agency Date: Item No.: October 3, 2000 12 Subject: Amendment of Emergency Shelter Grant Agreement with County DPSS and Authorize the Expenditure of $15,000 for Emergency Men's Shelter Background As part of the Emergency Shelter Grant (ESG) program, the City of Riverside provides funds to the County of Riverside Department of Public Social Services (DPSS) to finance the operation ofthe Emergency Men's Shelter managed by the Salvation Army. Funding for this shelter is typically divided equally between the City of Riverside, the County of Riverside, and the Salvation Army. For the FY 1999/2000, the Salvation Army budgeted $201,000 to operate the Emergency Men's Shelter and requested an allocation of $65,000 each from the City and County of Riverside. DPSS reduced the request and recommended that the City only appropriate $50,000 as its share ofthe cost of the Emergency Men's Shelter. On September 27, 1999 the Finance Committee recommended an allocation of $50,000 in City ESG funds to DPSS for the operation of the Salvation Army Emergency Men's Shelter. After an appeal by the Salvation Army to reinstate the $15,000 that was deducted from their original request, the Finance Committee requested staff to return on October 25, 1999 with a proposal to provide the additional $15,000 and to determine ifDPSS would match the increase with County funds. With this understanding in mind, the City Council approved an ESG Agreement with DPSS for $50,000 for the Emergency Men's Shelter operations and $35,000 for the Emergency Cold Weather Shelter Program at its meeting of October 5,1999. Staff returned to the Finance Committee on October 25, 1999 as directed and after it received assurances from DPSS thatthe County would provide its $15,000 to match the City's $15,000 for the Emergency Men's Shelter. DPSS also was to provide a detailed budget/revised scope of work to account for the use of the additional funds. It was further recommended that the $]5,000 be appropriated from FY 1999/2000 Community Development Block Grant (CDBG) Professional Services Account # 2800101-421000. Current Issue Since the October 25, 1999 Finance Committee meeting, staff has never received any of the supportive documentation for it to process the amendment to the ESG Agreement. DPSS has recently submitted records of expenses (Attachment A) incurred in FY 1999/2000 by the Salvation Army in the course of running the Emergency Men's Shelter. On behalf of the Salvation Army, DPSS is now requesting payment of the $]5,000, which will be matched by a $] 5,000 contribution from the County, to reimburse the Salvation Army for the operation of the Emergency Men's Shelter. Several circumstances have changed since the October 25, 1999 Finance Committee recommendation. The CDBG funds were allocated to' other needs and are not longer available for this purpose. The fiscal year has ended and the budget adjustment is now a reimbursement request. To proceed with the DPSS request, another source of funding needs to be identified and the previous FY ] 999/2000 ESG Agreement needs to be amended to approve and to authorize the reimbursement of the work done by the Salvation Army. Staff has identified another source of funds to cover the $15,000 amount. It would be from the University Corridor/Sycamore Canyon Low-Mod fund balance. Consequently, the Redevelopment Agency would have to agree to the appropriation of funds for this purpose. This use is allowable under redevelopment law. Staffhas 12-1