12-18-2012 CC RPT 34 - Laserfiche WebLink

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rOTY F,,VE,,,B,$1 City Council Memorandum TO: HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 18, 2012 FROM: POLICE DEPARTMENT ITEM NO: 34 WARDS: ALL SUBJECT: PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT FOR TWELVE MARKED PATROL VEHICLES IN ACCORDANCE WITH PURCHASING RESOLUTION 21182, SECTION 201 (g) ISSUE: The issue for City Council consideration is authorization to purchase and install emergency equipment needed for 12 patrol vehicles. RECOMMENDATION: That the City Council approve the purchase and installation of emergency equipment for 12 patrol vehicles in the amount of $89,413.78 in accordance with Purchasing Resolution 21182, Section 201 (g). BACKGROUND: On November 27, 2012, the City Council approved the purchase of 13 Police Interceptor vehicles for use in the Police Department's marked patrol fleet. Twelve of these vehicles are designated for patrol and must be outfitted with emergency equipment including light bars, sirens, cages and seat restraints for prisoners. The remaining vehicle, assigned to the Canine Unit, will be outfitted with necessary Canine emergency equipment at a later date. On April 22, 2008, the Purchasing Services Manager solicited bids (Bid No. 6615) for emergency equipment to outfit patrol vehicles. West Coast Lights and Sirens was the lowest responsive bidder. Staff contacted West Coast Lights and Sirens who has agreed to hold the pricing from 2008 with no increase in labor or materials for the 12 patrol vehicles. Purchasing Resolution 21182, Section 201 (g) allows for the purchase of goods or services from a contractor who offers the same or better price as previously offered as the lowest responsible bidder under a competitive procurement. The Purchasing Services Manager concurs with the recommendation above. 34-1