05/16/2000 RA RPT 09 - Laserfiche WebLink

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CITY OF RIVERSIDE REDEVELOPMENT AGENCY MEMORANDUM Honorable Mayor & Agency Members Date: May 16, 2000 Item No.: 9 Subject: Request Authorization to Enter into an Extension to the Annual Professional Services Agreement with Keyser Marston Associates Inc. for Economic Analysis and Development Review Services on an As-Needed Basis for Fiscal Year 2000/01 Background Each fiscal year, the Agency is asked to approve various annual consultant contracts, including economic analysis and development review consultants. Consultants are necessary to provide the professional opinions and reviews required by the Community Development Law. These services may also be needed during the development review and analysis stage to assist staff in structuring the development proposals. In all cases, the professional services are driven by the volume and complexity of development projects under consideration and are only utilized on an as-needed basis. Keyset Marston Associates Inc. was selected to provide economic analysis and development review services as a result of an Agency "Request for Proposals" solicitation conducted in May 1999 for fiscal year 1999/2000. The current agreement was approved by the Agency on July 27, 1999. Current Issue The current agreement allows the term to be extended for up to three additional twelve-month periods by mutual consent of the parties. This extension would extend the term of the current agreement for a first additional twelve-month period for fiscal year 2000/01 (July 1, 2000 through June 30, 2001 ). The extension also includes increases to two of the ten listed hourly compensation rates and an administrative change to the notification address for the consultant. Analysis The Redevelopment Agency has contracted with Keyser Marston Associates Inc. to provide economic analysis and development review services in past years. This firm was responsible for much of the economic and reuse analysis for the University Village Project. In the current fiscal year, 1999/2000, Keyser Marston Associates Inc. assisted the Agency with the Landmark/Gateway, First and Market Housing, Goeske/Goldware Senior Housing, Fox Theatre, and University Village Phase II Projects. It is estimated that the annual need for fiscal year 2000/01 for these services will not exceed $50,000. The agreement authorizes the Executive Director, or his designee, to approve increases in total compensation by the change order process up to a cumulative 25 percent of the original contract amount. This authorization will avoid delays in projects if the amount of services needed exceeds the original estimate. Any increase exceeding 25 percent of the original contract amount must be made by a written supplemental agreement and approved by the Agency Board. Fiscal Impact Sufficient funds for this agreement for fiscal year 2000/01 are budgeted as follows: $25,000 in Redevelopment Professional Services account number 2805000-421000 and $25,000 in Downtown/Airport Professional Services account number 2830802-421002. Alternatives To not approve the extension to the agreement, causing delays in development projects. 9-1