09-11-2012 CC RPT 22 - Laserfiche WebLink

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F CWvw'Off � ��E I City Council Memorandum City 0"Arts&Innovation TO: HONORABLE MAYOR AND CITY COUNCIL DATE: September 11, 2012 FROM: PUBLIC WORKS DEPARTMENT ITEM NO: 22 WARD: 1 SUBJECT: IOWA AVENUE GRADE SEPARATION AT BURLINGTON NORTHERN SANTA FE (BNSF) RAILROAD—FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HILL INTERNATIONAL, INC. ISSUE: The issue for City Council consideration is approval of the First Amendment to the Professional Consultant Services Agreement with Hill International, Inc. to expand the scope of services to include materials testing services and contract provisions required in a federal aid project. RECOMMENDATIONS: That the City Council approve the First Amendment to the Professional Consultant Services Agreement with Hill International, Inc., of Ontario, California, in an amount not to exceed by $249,930 increasing the total fee from $1,085,536 to $11,335,466. BACKGROUND: On June 26, 2012, the City Council approved a $1,085,536 Professional Consultant Services Agreement with Hill International, Inc. for construction management services for the Iowa Avenue Grade Separation at BNSF Railroad project. The project includes $8.67 million in Federal funding. The Federal funds require that the City's agreements for the project include certain provisions relating to disadvantaged businesses among other requirements. The Request for Proposals for the construction management services required the selected consultant to conform to the Federal requirements; however, when the agreement was executed, the necessary Federal provisions were not included. This Amendment will incorporate the Federal provisions with no increase in cost. Also, at the time of award of the Professional Services Agreement, the Public Works Department intended to utilize one of the existing on-call materials testing firms for the project; however, it was later determined that the Request for Proposals for the On-Call Firms did not include the provisions required when utilizing Federal funds. The Public Works Department is recommending that the materials testing be included with the services provided by Hill International. The addition of the materials testing scope of work will increase the cost of the construction Management Services by $249,930 from $1,085,536 to $1,335,466. 22-1