01/18/2000 RA RPT 10 - Laserfiche WebLink

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CITY OF RIVERSIDE COUNCIL/AGENCY MEMORANDUM Honorable Mayor & City Council and Redevelopmerit Agency Date: January 18, 2000 Item No.: Subject: Request Authorization to Adopt a Resolution Establishing Professional Consultant Selection Procedures, Executive Director Contractual Authority and Monetary Limits Background Several years ago, after an extensive Finance Department staff analysis, the City Council approved a procedure for all City Departments to use when contracting for professional service consultants when fees cost less than $25,000. This new procedure was instrumental in expediting City projects and has been applied by all City Departments allowing them to quickly respond to project needs. The Development Department routinely retains professional consultants to provide architectural, engineering, econormc, fiscal and other professional services needed to conduct business efficiently and expediently. Currently, Redevelopment staff follow the approved City's administrative procedure II-5, Contracting For Architectural, Engineering, or Other Professional Consultant Services When Fees Cost Less Than $25,000 to select the necessary consultant and use the State of California' s Contracting limit of $2,500 as its monetary limit requirement for the Executive Director' s Authority in executing consultant contracts independent of Agency Board action. The $2,500 State of California limit applies to construction projects and can be increased for non- construction activities, such as professional service contracts, provided a formal procurement procedure for these types of services is approved by the Agency's Board. To validate this procurement procedure, it is necessary for the Agency Board to adopt the attached resolution establishing a procurement procedure for selecting professional consultant services for contracts up to $25,000 along with the attached administrative manual procedure. The Agency procurement procedure will be incorporated into the City' s Administrative Manual and will standardize the procedure for the Development Department. Fiscal Impact The procedure will formally establish guidelines and increase monetary authority to the Executive Director to execute consultant contracts pertaining to architectural, engineering or other professional services up to $25,000. There is no financial impact to the Agency and the procedure is expected to increase expediency and efficiency within the Development Department. Alternatives The committee may choose not to approve the procurement procedure, however this action will effect the timeliness in securing contracts of this nature and the redevelopment funded contracts will continue to be the only professional contracts subject to a much lower monetary authority by the Executive Director thus reducing staff efficiency. Committee Action Staff presented this item to the Finance Committee on January 10, 2000. The Committee concurred in the suggested recommendation and then moved this item forward for consideration by the Agency Board. 10-1