01/18/2000 RA RPT 11 - Laserfiche WebLink

Home

CITY OF RIVERSIDE COUNCIL/AGENCY MEMORANDUM Honorable Mayor & City Council and Redevelopment Agency Date: January 18, 2000 Item No.: 1, 1 Subject: Request Approval to Award Proposal for Card Access and Revenue Control Equipment Background On June 21, 1994, the Redevelopment Agency assumed the operation control and debt service for the downtown municipal parking facilities. Said facilities include surface parking lots and parking structures. The parking structures are equipped with a manual parking system which does not provide the Agency with the necessary tools to ensure accurate billing and accounts receivable. Although significant progress has been made in identifying shortfalls in revenue versus parking expenditures, it has been determined that the aforementioned problems can be resolved through the installation of card access and revenue control equipment. Thus, on September 21, 1999, the City Council/Redevelopment Agency approved the preparation and distribution of a Request for Proposal for the purchase and installation of card access and revenue control equipment within the downtown municipal parking structures consisting of Garage One, Garage Two and Garage Three. Current Issue On November 30, 1999, five (5) proposals were received from qualified vendors with experience in providing complete installation of card access and revenue control equipment. The selected vendor will be responsible for the complete turnkey operation in which the vendor will supply the hardware, software, support services, and training for City and parking operator personnel. The ultimate goal of this program is to insure accurate billing. A thorough revenue control system will provide the parking operator with valuable parking management information. Such a system will allow the parking operator to determine peak traffic times, garage occupancy, average length of stay, average parking charges, and other information vital in analyzing the parking operation and determining appropriate policy changes. This program will be administered with quality assurance and sensitivity to the public. Analysis In order to be impartial to all vendors that submitted proposals, and to analyze the quality of the proposed card access and revenue control equipment, Agency staff, with the assistance of Ampco System Parking, visited various parking installations. Based upon our analysis, and the equipment specifications included in the Request for Proposal, the equipment selected to adequately provide the Agency with an aggressive parking management system for off-street parking throughout the downtown municipal parking facilities is manufactured by Federal APD. Of the five proposals received, ASSI Securi(y Systems, submitted the most outstanding proposal, which included all specifications included in the RFP, as well as detailed installation and technical information. ASSI is located in Irvine, California and has been a distributor of Federal APD equipment for the last seven years. Federal APD has received excellent commendations from current users of their card access and revenue control equipment, and has been in business for over 45 years with locations throughout California and the United States. Although the other four proposals were considered carefully, it was staff' s opinion that they were unsuccessful based upon factual information obtained by references provided by current users of the equipment, costs, lack of 11-1