12-13-2011 CC RPT 44 - Laserfiche WebLink

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^� �� m (e� ,f�t�� City Council Memorandum TO: HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 13, 2011 FROM: PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT ITEM NO: 44 WARD: ALL SUBJECT: CONTRACT AWARD — ANNUAL JANITORIAL MAINTENANCE SERVICES FOR VARIOUS CITY COMMUNITY CENTERS, VALLEY MAINTENANCE CORP. ISSUE: The issue for City Council's consideration is award of a contract to Valley Maintenance Corp. of Los Angeles, California, for the annual janitorial maintenance of various City community centers. RECOMMENDATIONS That the City Council: 1. Authorize award of the attached Agreement with Valley Maintenance Corp. in the amount of $236,700 for the Annual Janitorial Maintenance Services for Various Community Centers, during the period of January 1, 2012 through December 31, 2012; and 2. Authorize the City Manager, or his designee, to execute up to four annual extensions provided that annual amounts remain the same each year and are included in subsequent years approved budgets. BACKGROUND The Parks, Recreation and Community Services Department is responsible for the janitorial maintenance of the community centers and other facilities located within the City's parks. The current contract with UMS, Inc. for the janitorial maintenance of various City community centers is due to expire at the end of this month. On October 19, 2011, the Parks, Recreation and Community Services Department posted a Request for Proposals for Annual Janitorial Maintenance Services for City Community Centers (RFP #1300) on the City's website. Four companies attended the non - mandatory pre -bid conference and completed the facility tour held on October 27, 2011. On November 8, 2011, proposals were received from two companies. 44 -1