10-25-2011 CC RPT 20 - Laserfiche WebLink

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^ ��^"�:t�lt"��: (e� ,f�t�� , City Council Memorandum ity TO: HONORABLE MAYOR AND CITY COUNCIL DATE: October 25, 2011 FROM: GENERAL SERVICES DEPARTMENT ITEM NO: 20 WARD: ALL SUBJECT: PURCHASE OF REPLACEMENT HEAVY -DUTY VEHICLE LIFT FOR FLEET MANAGEMENT ISSUE: The item for City Council consideration is whether to purchase a replacement heavy -duty vehicle lift in accordance with Purchasing Resolution 21182, Section 201 (h). RECOMMENDATION That the City Council approve the purchase of a replacement heavy -duty vehicle lift for the sum of $129,677.75 in accordance with Purchasing Resolution 21182, Section 201 (h) from Southwest Lift & Equipment, Inc. of Running Springs, CA. BACKGROUND One of the existing heavy -duty lifts in Fleet Management is 40 years old and in need of replacement. This lift is used daily to repair heavy -duty vehicles such as refuse trucks, street sweepers, bucket trucks, and other large vehicles. Southwest Lift & Equipment, Inc. is the authorized area distributor for Stertil -Koni, the awarded heavy -duty vehicle lift vendor for the Federal GSA Contract. Purchasing Resolution 21182, Section 201 (h), states that competitive procurement shall not be required when goods or services can be obtained through Federal, State and /or other public entity pricing contracts or price agreements. Southwest Lift & Equipment, Inc. has agreed to furnish the lift in accordance with the competitively bid U.S. General Services Administration (GSA) Schedules contract pricing in an amount not to exceed $129,677.75, which includes equipment, removal of existing equipment, installation and taxes. The Purchasing Services Manager concurs with this request. FISCAL IMPACT Funds in the amount of $129,677.75 are available in the FY 2011 -12 General Services Department budget, Account No. 2215000 - 462200 for this requirement. 20 -1