08-09-2011 CC RPT 16 - Laserfiche WebLink

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RJ 1' E L�,:S Ci �f,4rts & Innovarion City Council Memorandum TO: HONORABLE MAYOR AND CITY COUNCIL DATE: August 9, 2011 FROM: PUBLIC WORKS DEPARTMENT ITEM NO: 16 WARD: 4 SUBJECT: BURLINGTON NORTHERN SANTA FE RAIL COORIDOR QUIET ZONE —BID NO. 6988 —JANE STREET RAILROAD CROSSING CLOSURE — CONTRACT AWARD ISSUE The issue for City Council consideration is award of a construction contract to construct street cul- de -sacs on both sides of the at -grade railroad crossing of Jane Street and Burlington Northern Santa Fe (BNSF) Railroad and close Jane Street to through traffic. RECOMMENDATION That the City Council award a contract for Bid No. 6988 —Jane Street Railroad Crossing Closure to Mamco, Inc., located in Riverside, California, in the amount of $218,117.75. BACKGROUND On April 26, 2011, the City Council adopted a Resolution to summarily vacate the Jane Street crossing at the BNSF railroad tracks, and directed the Public Works Department to take the necessary steps to close and abandon the crossing. The project will permanently close Jane Street by constructing street cul -de -sacs on both sides of the railroad tracks. The project will also install a six -foot high decorative heavy duty fence on both sides of the railroad tracks within the limits of the street right -of -way to dissuade pedestrians from crossing the tracks. Concurrent with this project, railroad forces will remove the existing crossing panels and the railroad warning equipment from the crossing. Construction of this project is expected to start in September and be completed in eight weeks. On July 19, 2011, five (5) bids were received for the construction of this project (Attachment 1). The lowest responsive bid is from Mamco, Inc., in the amount of $218,117.75, which is $ 31,882.25 or 12.8% below the Engineer's estimate. The Purchasing Services Manager concurs with the recommendation above. 16 -1