05-12-92 CC RPT 10 - Laserfiche WebLink

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CITE' OF RIVERSIDE it CITY COUNCIL MEMORANDUM HONORABLE MAYOR AND C'I'TY COUNCIL DATE: May 12, 1992 ITEM No�. : 10 SUBJECT: APPROVAL OF OUTSIDE VENDOR FOR PARKING CITATION PROCESSING On February 18, 1992, City Council increased the parking citation bails $5.00 per citation, approved hiring four Police Service Representatives for additional parking enforcement and approved the concept of hiring an outside contractor to provide administrative Processing of parking citations. A Request for Proposal (RFP) was issued to interested parties to bid on a parking citation system and six responses were received. Staf analysis selected the top three providers for an oral presentation of each respective system. Based on the presentations, overall company capabilities, conversion flexibility, equipment needs and current client references, Phoenix Group was selected as the best qualified to meet the City's parking citation issuance and processing needs. The Phoenix G 91,p, proposal would charge $1.38 per citation including all necessary equipment and hand held ticketing devices. A 35% additional commission would be charged for all out of State Citations that are collected after DMV involvement is required. The anticipated start date for the parking citation processing system is July 1, 1992. It is necessary to purchase an adequate supply of ticket stock before the handhelds can be placed into operation. This up front cost of $.38 per citation is included in the total processing fee, reducing the net charge to $1.00 per citation. The recommended annual ticket stock requirement would be 60,000 citations. We recommend purchasing 30,000, or a six month supply, at this time. The anticipated revenues have been included in the 1992-93 budget. The necessary expenditures of $83,000, which includes processing tickets, unbudgeted ticket stock and the percentage fee related to out of state tickets needs to be included in the 1992-93 budget. Currently, all citation stock is purchased by the Police Department. In order to consolidate administrative control, citation stock requirements will be handled by the Finance Department-Revenue Division. six thousand dollars currently budgeted by the Police Department needs to be transferred to the Finance Department - Revenue Division's budget and carried over to the next fiscal year. Another six thousand dollars, currently included by the Police Department in their FY 1992-93 budget, MAY 1 2 1932