05-10-2011 CC RPT 27 - Laserfiche WebLink

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City Council Memorandum TO FROM: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 10, 2011 GENERAL SERVICES DEPARTMENT ITEM NO: 27 UITIAN 13WA I I SUBJECT: ISSUE AWARD OF BID NO. 6964— MOTORPOOL REPLACEMENT VEHICLES The General Services Department is seeking authorization to award Bid No. 6964 for replacement of eighteen older pick up and utility bed trucks that have reached the end of their useful life. RECOMMENDATIONS That the City Council approve award of Bid No. 6964 to Fritts Ford of Riverside, CA and authorize the Purchasing Services Manager to proceed by purchase order in the amount of $497,106.42 for this requirement. BACKGROUND The Purchasing Division, in cooperation with the General Services Department, recently solicited Formal bids from automobile suppliers. Four (4) prospective bidders downloaded the bid documents from the Purchasing on -line bidding website and four responses were received. The 5% local preference was applied and Fritts Ford of Riverside was the lowest responsive bidder. Staff recommends that Council approve and award Bid No. 6964 to Fritts Ford for these environmentally friendly replacement vehicles. The General Services Department Fleet Management Motorpool manages the City's fleet with the exception of Police vehicles. When vehicles reach the end of their useful life, they are routinely replaced with new vehicles based on Fleet's Vehicle Replacement Program criteria. This vehicle replacement bid meets the requirements of South Coast Air Quality Management District (SCAQMD) Rules 1191 (clean on -road light -and medium -duty public fleet vehicles) and 1196 (clean on -road heavy -duty public fleet vehicles). These rules require that when procuring vehicles, public fleets acquire lower emission gasoline or alternative -fuel vehicles to reduce air toxic and criteria pollutant emissions. Most of the replacement vehicles are E85 flex fuel powered as vehicle manufacturers are not currently producing compressed natural gas (CNG) or liquefied petroleum gas (LPG) pick up and utility bed trucks in the current model year. E85 flex -fuel is a good environmentally friendly 27 -1