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City Council Memorandum: Annual Purchase Orders for Software Maintenance Agreements <br />July 14, 2009 <br />Page 3 of 3 <br />management are consolidated under the Oracle banner. <br />Software maintenance with Motorola for support of computer aided dispatch (CAD) systems was <br />previously included in the Police Department’s budget and was approved by Council in 2004 as part <br />of the CAD project implementation. This maintenance agreement will be managed by IT staff along <br />with other software and technology related maintenance agreements. <br />By consolidating departmental separate billing, the City is able to capture better pricing and simplify <br />payments. <br />City Resolution No. 21182 provides that competitive procurement is not required if the Purchasing <br />Services Manager determines that it would be in the best interests of the City to not do so. Here, <br />because of the existing proprietary contracts with these vendors, the City’s satisfaction with current <br />service platforms, and the on-going mission requirements for such services and maintenance, the <br />Purchasing Services Manager has determined that such competitive procurement is not required, <br />and concurs with the recommendations for procurement of software maintenance. <br />FISCAL IMPACT: <br />Sufficient funds are included in the FY09-10 Information Technology Department budget software <br />maintenance accounts to cover the cost of these technology maintenance agreements. <br />Approximately 50% of the cost associated with software maintenance with these vendors is <br />allocated to the General Fund. <br />Prepared by: Steve Reneker, Chief Information Officer <br />Certified as to availability <br />of funds: Paul C. Sundeen, Assistant City Manager/CFO/Treasurer <br />Approved by: Thomas M. DeSantis, Assistant city Manager, <br /> for Bradley J. Hudson, City Manager <br />Approved as to form: Gregory P. Priamos, City Attorney <br />