09-22-2009 CC RPT 27 - Laserfiche WebLink

Home

City Council Memorandum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TO: HONORABLE MAYOR AND CITY COUNCIL DATE: September 22, 2009 FROM: PUBLIC WORKS DEPARTMENT ITEM NO: 27 WARD: 5 SUBJECT: BID NO. 6771-DUFFERIN AVENUE AND STEWART STREET INTERSECTION MODIFICATIONS-CONTRACT AWARD ISSUES: The issues for City Council consideration is the award of a construction contract for Bid No. 6771 to International Pavement Solutions, Inc., for construction of the permanent intersection modifications at Dufferin Avenue and Stewart Street. City Council approval is also necessary for the release of the bid bond submitted with the proposal for Hillcrest Contracting, Inc. RECOMMENDATIONS: That the City Council: 1. Award a contract for the construction of the Dufferin Avenue and Stewart Street, Bid No. 6771 to International Pavement Solutions, Inc., of Mentone, California in the amount of $91,095.00; and 2. Approve the release of the bid bond submitted with the proposal from Hillcrest Contracting, Inc., of Corona, California. BACKGROUND: On July 14, 2009, the City Council approved the closure of Dufferin Avenue between McAlister Parkway and Stewart Street. This project will construct permanent improvements, including a street knuckle at the Dufferin Avenue/Stewart Street intersection and a 15-foot wide multi-use asphalt trail connecting Stewart Street with McAlister Parkway. The trail will be gated at each end; however, still allowing for the free flow of pedestrian and bicycle traffic. Fire and ambulance units will be able to access the trail by activating electronically controlled gates at each end of the trail using the same transmitter used to preempt the City's traffic signals. Construction of the improvements is anticipated to be complete by mid-December 2009. On August 20, 2009, six bids were received for construction of this project (Attachment A). The lowest responsive bid is from Hillcrest Contracting, Inc., of Corona, California, in the amount of $85,525. However, on August 24, 2009, the Public Works Department received a letter (Attachment B) from Hillcrest Contracting, Inc. indicating a clerical error was identified on their proposal and requesting that their proposal be withdrawn from award consideration. The error is deemed valid and Hillcrest Contracting, Inc. is withdrawn from award consideration. It is, 27-1